Fire Risk Assessment Report: What Should It Include?
A fire risk assessment report is a formal document that records the findings of a fire risk assessment and outlines the measures required to manage fire risks effectively. It serves as evidence of compliance with fire safety legislation and provides a clear framework for improving and maintaining fire safety standards. Understanding what a fire risk assessment report should include is essential for responsible persons, business owners, and safety managers.
Purpose of a Fire Risk Assessment Report
The primary purpose of a fire risk assessment report is to document identified fire hazards, evaluate the level of risk, and recommend appropriate control measures. The report provides a structured overview of fire safety conditions within a building and highlights areas that require improvement.
It also serves as a reference document for inspections, audits, and reviews, helping organizations demonstrate that fire risks are being actively managed.
Details of the Premises and Occupancy
A fire risk assessment report should begin with general information about the premises. This includes the building address, type of use, size, layout, number of floors, and construction features relevant to fire safety.
Occupancy details are equally important. The report should describe the number of occupants, their activities, and any vulnerable individuals such as people with disabilities, children, or the elderly. This information helps assess evacuation needs and fire safety priorities.
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Identification of Fire Hazards
One of the core sections of the report focuses on identifying fire hazards. This includes ignition sources such as electrical equipment, heating systems, cooking appliances, and hot works.
The report should also identify fuel sources like furniture, paper, chemicals, flammable liquids, and medical or industrial materials. Sources of oxygen, including ventilation systems and oxygen cylinders, should be considered where applicable.
Evaluation of People at Risk
A fire risk assessment report must clearly identify who is at risk in the event of a fire. This includes employees, residents, visitors, contractors, and members of the public.
Special attention should be given to individuals who may need assistance during evacuation. The report should explain how their safety will be managed and whether personal emergency evacuation plans are required.
Assessment of Existing Fire Safety Measures
The report should evaluate current fire safety measures in place. This includes fire detection and alarm systems, emergency lighting, fire doors, escape routes, signage, and firefighting equipment.
Each measure should be assessed for suitability, condition, and maintenance. Any deficiencies or non-compliance should be clearly highlighted within the report.
Fire Evacuation and Emergency Procedures
A detailed review of fire evacuation procedures should be included in the report. This section should explain how occupants will be warned, how evacuation will be managed, and where assembly points are located.
For complex premises, the report should describe specific evacuation strategies such as phased evacuation or progressive horizontal evacuation. The adequacy of fire drills and staff training should also be assessed.
Risk Evaluation and Action Plan
A key part of the fire risk assessment report is the evaluation of fire risks and the creation of an action plan. Identified risks should be prioritized based on their severity and likelihood.
The action plan should clearly list required improvements, responsible persons, and realistic timescales for completion. This ensures accountability and effective follow-up.
Review Date and Ongoing Monitoring
The report should include a recommended review date for the fire risk assessment. It should also specify situations that would trigger an earlier review, such as building changes or fire incidents.
Ongoing monitoring arrangements, including routine inspections and maintenance checks, should be documented to support continuous fire safety management.
Assessor Details and Sign-Off
Finally, the fire risk assessment report should include the name, qualifications, and signature of the person who conducted the assessment. The date of assessment and confirmation of approval by the responsible person should also be recorded.
This section adds credibility and accountability to the report.
Conclusion
A well-structured fire risk assessment report is essential for effective fire safety management. By including clear details of hazards, risks, control measures, and actions, the report helps organizations protect lives, property, and operations. A comprehensive report not only supports legal compliance but also provides a practical roadmap for maintaining a safe environment.
